2024 Rules for the County Meetings, Caucus and Assembly

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The rules contained in this section are not part of the official Bylaws of the Colorado Republican Party. They are designed to provide general rules for the conduct of regular and special meetings of the Colorado Republican Party. The Colorado Republican State Central Committee, or any county or district Republican central committee, is free to adopt rules to govern the conduct of meetings that replace any of the rules in this section, insofar as such rules are not in conflict with the bylaws and other governing authorities of the Colorado Republican Party. Citations included below are to the applicable provisions of the Bylaws of the Colorado State Republican Central Committee (CRC Bylaws). Standing Rules for the Conduct of Meetings. The Colorado Republican Party is substituted with GCRC, Gilpin County Republican Committee except as noted.

MEETING RULE 1. 

In accordance with Art. XVIII of the CRC Bylaws, the current of Roberts Rules of Order, Newly Revised, shall constitute the parliamentary authority for regular and special meetings of the (GCRC), (Republican Central Committee and shall govern in all cases in which it is applicable and not inconsistent with the Colorado Republican State Central Committee Bylaws, the laws of the State of Colorado, or these Rules. These Rules shall serve as the temporary rules of any meeting of the (GCRC) Republican Central Committee until such time as permanent rules are adopted by a two-thirds vote of members present and voting at such meeting.

MEETING RULE 2. 

The official Agenda shall constitute the Orders of the Day except that introductions of and speeches by Republican Party officers, Republican elected officials, Republican allied organization representatives, or other persons may be made at any time and for any length of time at the discretion of the Chairman except as otherwise provided for in these Rules, and the Chairman may alter the Order of Business to facilitate the efficient conduct of the meeting.

MEETING RULE 3. 

The Chairman shall preside at all Meetings of the (GCRC) Republican Central Committee. The Parliamentarian, Sergeant(s) at Arms, Timekeeper, Chairman Pro Tem, and such other officers as may be necessary to facilitate the conduct of the meeting shall be appointed by the Chairman.

MEETING RULE 4. 

Unless otherwise specified in the bylaws of the (GCRC) Republican Central Committee, a quorum shall consist of one-third (1/3) of the voting members, including proxies (if allowed), of the (GCRC) Republican Central Committee. Once a quorum is established, the departure of members shall not be cause for adjournment, and the meeting shall not be adjourned until all business is completed. (Art. VII, § E)

MEETING RULE 5. 

Only members may introduce business, and any member wishing to make a motion or address the meeting, shall identify himself or herself by name and county represented or elected office held. No resolutions dealing with matters of public policy or the Republican Party platform shall be in order, except that resolutions of commendation and resolutions dealing with other matters shall be in order at the discretion of the Chair or if referred by the Resolutions Committee or if resolutions have been submitted in writing to the Resolutions Committee at least fourteen (14) days in advance of the meeting, unless the Resolutions Committee provides otherwise. The consideration of contests, controversies, or questions concerning the regularity of the Republican Party organization shall not be in order unless the matter shall have first been heard and determined by the (GCRC) CRC Executive Committee and subsequently appealed or referred to the Colorado Republican State Central Committee in accordance with Art. XV, § C of the CRC Bylaws.

MEETING RULE 6. 

Non-voting Members (Art. IV, § B) shall have all of the privileges, rights and duties of voting members, except that they may vote only when acting as proxies for voting members, or when they also are voting members of the(GCRC) Republican Central Committee.

MEETING RULE 7. 

Except as otherwise provided for in these Rules, no person may speak more than two - minutes to any question until all who wish to speak have spoken. Then another two minutes may be allowed by the Chair. Debate on any issue or question shall be limited to a total of ten (10) minutes. Debate may only be extended at the discretion of the Chair or upon the affirmative vote of two-thirds of the members present at any meeting. Notwithstanding the foregoing, any member of the Republican Party staff, Officer, chairman of any committee of the (GCRC) Republican Central Committee or the principal sponsor of any resolution or proposed amendment may be recognized for any length of time at the discretion of the Chair. All lengthy motions or resolutions, as determined by the Chair, shall be submitted in writing.

Campaign Literature / Banners / Signs / Materials

MEETING RULE 8. 

No candidate banners, signs, or other materials may be hung, taped, attached to, or displayed on the walls of the room in which the business of the meeting is conducted, or posted on the premises or in the facility where the meeting is held, except as may be designated or permitted by the Chairman and/or Republican Party staff.

MEETING RULE 9. 

In the discretion of the Chairman appropriate literature may be placed in packages prepared ahead of time by the staff to be distributed with registration. Literature may be distributed in person, but may not be taped or affixed to or placed on chairs in the room in which the business of the meeting is conducted. In the portion of the premises designated by the Chairman, literature distributed must (1) clearly identify the individual or registered political committee who paid for it, and (2) be focused on supporting a Republican candidate, a generally accepted Republican issue or on matters properly to be addressed by the particular meeting. In the portion of the premises designated by the Chairman, the circulation of candidate or initiative petitions shall be prohibited. Vendors who purchase “tables” may distribute their literature at their designated space. The Chairman shall have discretion to approve specific exceptions to the forgoing restrictions and to prohibit literature that is in his discretion grossly deceptive or misleading. Proxies - are not allowed at the County Caucus or County Assembly per GCRC Bylaws

MEETING RULE 10. 

For meetings where proxies are permitted by the bylaws of the (GCRC) Republican Central Committee, any voting member wishing to vote by proxy shall designate his or her proxy in a writing which shall be dated and signed. A proxy need not be an original written document to be recognized; a Photocopy, printed copy of an electronic transmittal of a proxy (e.g., a fax or pdf file), or digitally presented copy is acceptable so long as the writing shows the names of the parties involved and the signatures of the grantor and the witness. The individual designated as a proxy shall be a Republican elector, shall reside in the constituency or county which his or her principal resides, and may vote only if the principal is absent at the time of the vote. For example, a county chairman may be designated as a proxy for his or her county and for any senator or representative in whose district the chairman resides, but not for other senators or representatives from his or her county in whose district he or she does not reside.

MEETING RULE 11. 

The proxy shall apply only to a single meeting of the (GCRC) Republican Central Committee. The proxy shall also apply to any district meetings being held in connection with the (GCRC) Republican Central Committee meeting, except as may be otherwise indicated on the proxy or as may be restricted by the Bylaws or Rules of the other district. (Art. VIII, § D1.)

MEETING RULE 12. 

A proxy of an absent member must be submitted by the proxy holder in person to the Credentials Committee 30 minutes after the meeting is called to order. The Central Committee can extend the proxy deadline under special circumstances by a simple majority vote. Proxies must be submitted in accordance with Meeting Rule 10. Digitally presented proxy forms must be verified and recorded by a Credentials Committee Member on a Digital Proxy Record to be created by the Credentials Committee. All physical proxies and record of digital proxies shall be retained in accordance with Bylaws. (Art. VIII, § D3.) A proxy of a member present who subsequently leaves the meeting may be submitted to the Credentials Committee at any time during the meeting, but the proxy may be voted on a particular ballot only if the proxy is submitted before voting commences on that ballot. (Art. VIII, §D4.)

MEETING RULE 13.

Any member of the (GCRC) Republican Central Committee shall have the right to examine the proxies prior to any particular vote. (Art. VIII, § D5.) - 25 - 15983041.5

MEETING RULE 14. 

The Credentials Committee Report shall be substituted for any Roll Call, with the exception of a Roll Call Vote. The Credentials Committee Report may be updated as directed by the Chair or amended by motion.

Elected Official, Allied Organization Representative Speeches

MEETING RULE 15. 

Current Republican statewide elected officials and members of Congress shall each be allotted a total of five (5) minutes to speak, representatives from Republican allied organizations may each be allotted a total of five (5) minutes to speak, and candidates or an authorized candidate representatives for any statewide or congressional district elective office may each allotted a total of three (3) minutes to speak, except as may be otherwise directed by the Chair. At the discretion of the Chair a representative member of each chamber of the Legislature may speak for not more than five (5) minutes. Notwithstanding the foregoing, any person may be recognized at any time and for any length of time at the discretion of the Chair for the purpose of officer and committee reports and/or to facilitate the efficient conduct of the meeting.

Nomination of Officers / Officer Candidate Speeches

MEETING RULE 16. 

C.R.S. Title 1. Elections § 1-4-601. Designation of candidates for primary election: A person seeking designation by a county assembly must provide notice to the county chair before the meeting. Candidates for Chairman, Vice‐Chairman and Secretary shall be nominated from the floor, and nominators shall be recognized by the Chair. Nominations for any office shall be made only by members of the (GCRC) Republican Central Committee in person or by a person acting as a proxy on behalf of a voting member; however, other persons, including nonmembers, may second any nomination. (Art. VI, § A.) Each candidate who has accepted their nomination for Chairman, Vice-Chairman and Secretary shall be entitled to an allotted time of ten (10) minutes for a presentation consisting of their nominating and seconding speeches, candidate speech, and demonstrations. The order of candidate presentations shall be predetermined by lot after the close of nominations. Any candidates nominated after the initial order has been set shall give his presentation immediately after his nomination. Balloting / Voting

MEETING RULE 17. 

Unless otherwise specified in applicable provisions of Colorado law, the bylaws of the GCRC and Republican Central Committee, the applicable parliamentary authority, or these Rules, a majority of members present and voting shall be required to decide any question. Except in the election of Officers (Art. VI, § B1), voting shall be by voice vote, standing, hand vote or electronic ballot (at the discretion of the Chair). Voting results shall indicate if vote totals include fractional voting. No breakdown of fractional votes is required in the reporting of voting results. In the alternative, voting may be by secret ballot at the discretion of the Chair, or if a motion to vote by ballot is adopted by a majority of the members. The Teller Committee shall accept ballots until the Chair declares the polls are closed for balloting for any particular Office. The roll of the counties shall be called in alphabetical order, with each voting member voting with his or her county of residence or constituency, except that in the election of officers the integrity of thesecret ballot will be preserved.

MEETING RULE 18. 

A person holding multiple voting positions as a member of the (GCRC) Republican Central Committee shall not be entitled to more than one vote, excluding proxies. Counties with more than one vicechairman must determine which one is the voting member of the Republican Central Committee, and must inform the Chairman at least five (5) days in advance of the meeting, or the vote will be split proportionally among the several vice-chairmen. (Art. VIII, §§ B-C.)

MEETING RULE 19. 

Ballots for the election of Officers may shall be distributed at registration by the members of the Credentials Committee and/or members of the Teller Committee to voting members and persons validly designated as proxies for absent members. Lost ballots shall not be replaced; however, a spoiled ballot may be replaced by surrendering the spoiled ballot to the Teller Committee Chairman prior to the announcement that the polls are closed for balloting for that office.

MEETING RULE 20. 

Officers shall be elected by the majority vote of eligible members present and voting using a secret ballot as directed by the Chair. Notwithstanding the foregoing, when there is only one nominee for any office, and after nominations have been properly closed, the Chair may entertain a motion to dispense with balloting and elect the person nominated by voice vote. If more than two persons are nominated for an office, and after three ballots no nominee has received the required majority vote, then (unless one or more nominees have withdrawn during or following such balloting) the nominee receiving the least votes on the last of the three ballots shall be ineligible on all subsequent ballots. The nominee receiving the least votes on each ballot thereafter shall also be ineligible on subsequent ballots, unless one or more other nominees withdraw following such ballot. Balloting shall continue in this manner until a majority vote is cast for one nominee. (Art. VI, The Chair may declare a recess for the purpose of counting ballots. Each Officer candidate may designate one (1) observer to observe the counting of ballots.

MEETING RULE 21. 

A member who casts a ballot with a legal vote for a candidate for office shall be counted as “present and voting” for that office. A ballot with only illegal votes or only blank votes or marked “abstain” will not be counted and the member who casts such ballot shall not be deemed to be “present and voting” for that office. A “legal” vote shall be one cast for a candidate eligible on that ballot or cast for or against the issue being voted upon. The teller committee shall report the number of ballots marked “abstain.” No ballots will be duplicated, and no recount by hand will be authorized if electronic voting equipment is utilized in the scanning and/or tabulation of ballots.

MEETING RULE 22. 

Cumulative voting in any election in which more than one person is to be elected or nominated shall not be permitted. Unit rule shall not be permitted or adhered to.

MEETING RULE 23. 

Officers elected shall assume their Offices immediately upon the adjournment of the Organizational Meeting of the Republican Central Committee.

MEETING RULE 24.
Those eligible to run for National Delegate must submit their intent to run via electronic form as determined by the technology committee. All forms must be completed not later than midnight on the 30th day prior to the Assembly. No late forms will be permitted. Slates will be allowed per CRC by-laws, and must be identified on electronic form submission. Slates must self- identify 60 days prior to the Assembly to allow any programming necessary to facilitate electronic voting. The information submitted on the intent to run submission will be made available to the voting membership. At the discretion of the Chair, such submissions may take the place of speeches on the day of the assembly.

MEETING RULE 25.
Precinct Committee Persons elected at the caucus are elevated to delegate for the County Assembly.

MEETING RULE 26. 

County Party Elected Official and County Party officers are Delegates-at-Large for the County Assembly.